Privacy policy

Codatum Inc. (hereinafter referred to as "the Company") is committed to empowering all product teams to analyze data and leverage insights through its data analysis service "Codatum," which fosters collaboration. "Codatum" assists product team engineers and data analysts in managing data from connection to analysis, visualization, sharing, and query management as a team effort.

In operating this service, we have established the following Privacy Policy (including the section on "Handling of Personal Information" referred to below, hereinafter referred to as "this Policy") to outline our practices concerning the acquisition, use, disclosure, and protection of personal information provided to us. We ensure that all our employees and officers are informed of and comply with this policy to appropriately protect personal information.

1. Compliance with Laws and Regulations

The Company adheres to the Personal Information Protection Law and other related laws and guidelines (hereinafter referred to as "Personal Information Related Laws, etc."). Our internal regulations regarding personal information protection, including this policy, comply with the Personal Information Related Laws, etc.

2. Definitions

In this policy, "personal information" refers to information about an individual that can identify the specific individual by name, date of birth, or other descriptions in the information (including information that can be easily cross-referenced with other information, thereby identifying the specific individual).

3. Specifying the Purpose of Personal Information Acquisition

The Company clearly specifies the purposes for which personal information is acquired and limits the acquisition to what is necessary to achieve those purposes.

4. Scope of Personal Information Acquisition

When acquiring personal information directly from individuals, the Company informs them of the company's name, the name and contact details of the personal information protection manager, and the purposes of use, and collects only the personal information necessary within these limits.

5. Scope of Purposes for Using Personal Information

The Company does not handle personal information beyond the scope necessary to achieve the specified purposes without the prior consent of the individual concerned, except in cases required by law or when it is necessary to protect the life, body, or property of an individual and obtaining consent is difficult.

6. Changes to the Purposes of Using Personal Information

If the purpose for using personal information changes, the Company will not extend the use beyond what is reasonably related to the original purposes, and will inform the individual or make a public announcement about the change.

7. Restrictions on the Use of Personal Information

The Company acquires personal information legally and properly, without resorting to deceit or other wrongful methods. Moreover, the Company does not use personal information in ways that might promote illegal or unjust activities.

8. Security Management of Personal Information

The Company has implemented measures to ensure the proper and secure management of personal information, including establishing this policy, appointing responsible managers, defining the scope of personal information handled by employees, and setting up measures to prevent unauthorized access and loss of personal information.

9. Outsourcing of Personal Information Handling Operations

The Company may outsource the handling of personal information in part or in whole to third parties to fulfill the purposes of use specified in section 3 of this policy. In such cases, the Company selects third parties with appropriate consideration for personal information protection, concludes confidentiality agreements with them, and supervises them to ensure the secure management of personal information.

10. Restrictions on Provision to Third Parties

The Company does not provide personal information to third parties without the prior consent of the individual, except as required by law or under conditions specified in Article 27, Paragraph 1 of the Personal Information Protection Law.

11. Changes to This Policy

The Company reserves the right to modify this policy at any time without prior consent from individuals. Changes to this policy will be posted on our website at an appropriate location and will take effect one week after their posting.

12. Relation to Specific Provisions

If there is a conflict between the provisions of this policy and those set forth in specific services or announced on specific websites, the provisions pertinent to those specific services or websites shall prevail.

13. Contact Us

For complaints and consultations regarding this policy and personal information, please contact our inquiry desk at the address below.

Revision History

Established on March 1, 2024

Codatum Inc.

Naoki Shibayama, Representative Director

Contact Information for Inquiries Regarding Our Privacy Policy

Codatum Inc. Personal Information Consultation Desk

GINZA SIX 10F, 6-10-1 Ginza, Chuo-ku, Tokyo 104-0061, Japan

Email: contact@codatum.com

Handling of Personal Information

Purpose of Use

The personal information collected by the Company will be used within the scope of the following purposes. If a new purpose of use arises that is not covered by these specified purposes, we will obtain consent from the individual directly, or publish the purpose of use when information is obtained through other means.

Personal Information We Collect

Type of InformationPurpose of UsePersonal Data Held
Information on business partnersFor sales activities and customer managementYes
Information on employees and retireesFor employment and personnel managementYes
Information on job applicantsFor communication regarding selection and recruitment decisionsYes
Information related to service accountsFor account setup, service provision, fraud monitoring, service improvement and development, accurate inquiry handling, communication, and marketing analysisYes
Information on other site visitorsFor service improvement, accurate inquiry handling, targeted communication based on site activity, or marketing analysisYes
Information contained in data sent, stored, or linked by service users (excluding the above)For providing and managing services to usersNo

Requests for Disclosure of Personal Data

  1. If you request notification of the purpose of use, disclosure, correction, addition, deletion, cessation of use, erasure, cessation of provision to third parties, or disclosure of records of provision to third parties of your personal data, we will respond promptly after an internal review. However, depending on the nature of the request, there may be cases where we cannot comply with the request. In such cases, we will also explain the reasons for non-compliance.

  2. To make a request for disclosure, etc., please email your request to contact@codatum.com. We will send you a Disclosure Request Form and, if necessary, a power of attorney by email.

  3. Then, please send your request by mail according to the procedures outlined. Please note that if there are any deficiencies or omissions in the request, we may not be able to process it. A handling fee of 500 yen per request will be charged, payable in postage stamps.

  4. The personal information provided on the "Disclosure Request Form" will be used only for responding to inquiries and will not be used for other purposes.

*For further details on disclosure requests, please contact the Disclosure Request Desk.

When the Individual Makes a Request

When requesting disclosure, etc., please prepare the following documents and send them by registered mail:

  1. Disclosure Request Form: Please fill in the required fields on the form attached to the email sent to you.

  2. Identification Documents: A copy of a document such as a driver's license, passport, or health insurance card that verifies your name and current address.

When a Representative Makes a Request

If the request for disclosure, etc., is made by a legal representative or an agent authorized by the individual, please include the following documents in addition to the above:

For a Legal Representative:

  1. Document proving the legal right to represent

  2. Document verifying the identity of the legal representative

For an Authorized Representative:

  1. Power of Attorney: Please fill in the required fields on the form attached to the email sent to you.

  2. Seal Certificate (issued within the last 3 months)

  3. Document verifying the identity of the authorized representative

Contact for Inquiries and Requests for Disclosure, etc., Concerning Personal Information

NameCodatum Inc.
LocationGINZA SIX 10F, 6-10-1 Ginza, Chuo-ku, Tokyo 104-0061, Japan
Personal Information Protection ManagerNaoki Shibayama

Phone: 050-1808-9942

Email: contact@codatum.com

Acquisition and Use of Cookies, IP Addresses, etc.

To enhance the convenience of visitors to our website, customize displayed information according to individual preferences, and provide targeted advertising, the Company may collect and use information such as cookies, IP addresses, the type of browser used, the operating system, and other device information.